The school year, run from one place.
Events, RSVPs, volunteer shifts, the reminders nobody has time to send, and the spring gala with its auction.
Used by independent schools across the US
- Lakeside Country Day
- Westford Friends
- Sacred Heart Prep
- Brightwater Academy
- Riverview Day School
Most schools run this on four spreadsheets and a group text.
One list for who is coming, another for who is helping, a calendar nobody updated, and a parent chasing the last two people for the bake sale table. The gala gets its own binder.
CampusHQ holds all of it, and does the chasing itself.
Events and RSVPs
Parents answer in one tap. No account, no password.
Publish an event and it gets a public page with a form. Answers are counted in seats, so a family of four takes four chairs, and anyone past capacity joins a waitlist instead of a wall.
- Capacity, waitlists and check-in at the door
- Add to Google, Outlook or Apple Calendar from the invitation
- Dietary notes and accessibility requests on the row they belong to
The bake sale table staffs itself.
Shifts, not a sign-up sheet
Every event carries its own shifts with times and a slot count. Parents claim one from their phone; the roster updates as they do.
Fill rates you can act on
The shifts nobody has claimed are listed emptiest first, which is the order somebody actually works a phone tree in.
Hours, credited and counted
Schools that ask families for volunteer hours get the leaderboard and the export without keeping a second spreadsheet.
The spring gala
A silent auction that runs itself.
Lots with photos and donors, bidding from the room or from home, and proxy bids so a guest sets their ceiling once and stops watching their phone through dinner.
- Anti-sniping
- A bid in the last two minutes extends the lot, so it ends when bidding stops.
- Fund-a-need
- Paddle-raise levels and a running total the room can watch.
- Settlement
- Winners, amounts due and unsold lots, ready the morning after.
- Against value
- What each lot fetched next to what it was worth.
Publish once. The reminders are already written.
Every message is a row you can read, move or stop before it goes out.
-
A week out
Everyone who answered gets the date, the time and the room.
-
The day before
A reminder to families, and a separate one to the volunteers on shift.
-
The morning after
A thank-you, while people still remember the evening.
-
When something needs you
An event nearly full, a shift nobody claimed, a gala lot still under value.
See it with your own calendar in it.
Send us next term's events and we will set them up before the call, so you are looking at your school rather than a demo school.